Privacy Policy for Project Participation
1. Introduction
At Creative Minds, we prioritise your privacy and are committed to safeguarding your personal information. This Privacy Policy explains how we collect, use, and protect the data provided by participants in our projects.
2. Purpose
The personal information collected is used exclusively for purposes related to project participation, including project management, communication, and evaluation. This information helps align our projects with IDI Ottawa’s mission of promoting inclusive and innovative learning environments.
3. Data Collection
We collect personal information relevant to your participation in the project, which may include:
- Contact information (e.g., name, email address, phone number)
- Professional background and qualifications
- Participation details and feedback related to the project
4. Use of Information
Your personal information will be used for the following purposes:
- Managing and coordinating project activities
- Communicating project updates and requirements
- Evaluating the effectiveness and impact of the project
5. Data Protection
We implement industry-standard security measures to protect your personal information. Access to your data is limited to authorised personnel who require it for project-related purposes.
6. Data Sharing
Your information will not be shared with third parties unless required by law or with your explicit consent. We may share aggregated, non-identifiable data for reporting and research purposes in alignment with our mission and values.
7. Data Retention and Disposal
Personal information will be retained only as long as necessary to fulfil the purposes outlined in this policy. Once your data is no longer needed, it will be securely disposed of.
8. Your Rights
You have the right to access, correct, or request the deletion of your personal information. If you wish to exercise these rights or have any concerns about how your data is handled, please contact us using the details provided below.
9. Contact Information
For any questions or concerns regarding this Privacy Policy or your personal information, please contact:
Intercultural Dialogue Institute Ottawa
335 Michael Cowpland Dr #112, Kanata, ON K2M 2C5 / info@idicreativeminds.ca / 6138293902-ext:458
10. Changes to this Policy
We may update this Privacy Policy periodically. Any changes will be communicated through appropriate channels, such as email or our website.
11. Acknowledgment
By participating in our project, you acknowledge that you have read and understood this Privacy Policy and consent to the collection and use of your personal information as described.
Website Privacy Details
Our website address is: [https://idicreativeminds.ca](https://idicreativeminds.ca).
Comments and Media
When you leave comments on the site, we collect the data shown in the comments form, along with your IP address and browser user agent string for spam detection. An anonymized string (hash) from your email address may be provided to the Gravatar service to check if you’re using it. Once your comment is approved, your profile picture is publicly visible in the context of your comment.
If you upload images to the website, please avoid embedding location data (EXIF GPS), as visitors can download and extract this information.
Cookies
If you leave a comment on our site, you may opt to save your name, email, and website in cookies for your convenience. These cookies last for one year. For logged-in users, we store login information and display preferences in cookies. You can manage these settings in your browser.
Embedded Content
Articles on our site may include embedded content (e.g., videos, images, articles). This content behaves as if you have visited the original website, which may collect data, use cookies, and track your interaction.
Data Retention
Comments and their metadata are retained indefinitely to streamline follow-up moderation. For registered users, personal information is stored in your user profile and can be viewed, edited, or deleted (except for usernames). Website administrators can also access and modify this data.
Your Data Rights
If you have an account or have left comments, you can request an exported file of the personal data we hold about you. You can also request that we erase your data, excluding any information we must retain for administrative, legal, or security reasons.
Automated Spam Detection
Visitor comments may be reviewed through automated spam detection services.